Relocating your office is an exciting opportunity, but the process can be complex. Avoid these common mistakes for a smooth corporate move:
1. Having an Inaccurate Move Plan
Developing a plan is an important part of the moving process. Consider documenting your inventory of everything you’ll be bringing with you, including:
- Personal items
- General office items
- Furniture, fixtures, and equipment (FF&E)
- Accessories
An accurate inventory accounts for all items you plan to move and reduces the risk of losses during transport.
2. Missing Opportunities to Repurpose Assets
View your furniture and equipment as assets to be repurposed to achieve efficiencies and cost savings. Improperly managed items are lost opportunities to:
- Work furniture into the design of your new office.
- Offset your carbon footprint.
- Save money to direct toward new equipment.
3. Not Making Sure All Assets Fit Into the New Space
Moving assets that won’t fit into your new space can cause delays and cost more money. Create an inventory with accurate measurements to ensure your items will fit through doors or inside elevators. An interior design plan specifies where items will be relocated and staged ahead of time so you know exactly what to expect.
4. Conveying Incorrect Information to Partners
Providing accurate information to your move manager is a critical part of achieving the best possible outcome for your office move. An experienced move manager asks the right questions to create a plan for a successful move.
5. Not Having a Centralized Point of Contact
When planning your move, engage a single central project manager as your point of contact to minimize the risk of miscommunication or confusion. Your project manager will:
- Integrate vendor work schedules.
- Handle communications.
- Manage logistics.
- Report on the progress of the moving plan.
- Keep stakeholders up to date.
6. Coordinating a Moving Plan That Doesn’t Consider All Factors
Covering all your bases helps protect your move and reduces inefficiencies. Questions to ask ahead of time include:
- Is a designated elevator available during moving hours?
- Do all vendors have a certificate of insurance that complies with the building requirements?
- Can the move take place during normal business hours or after hours?
- How will IT equipment be moved?
- Will low-voltage wiring be pulled back to the server room, cut, or coiled?
7. Not Knowing Your Budget
Poor planning, failure to repurpose assets, and underestimating your move can cause it to go over budget. Communicate accurate information to your moving partner to avoid complex financial surprises.
8. Not Planning Far Enough in Advance
Planning your company’s move early has significant benefits. Contractors will have sufficient notice to block time in their schedule, employees can properly pack their items, and stakeholders can make better decisions about the relocation.
9. Employees Not On-Site to Pack
Remote employees may not be in the office to pack their personal belongings. InterWork can pack and move employee belongings as part of your corporate move.
10. Not Hiring a Proficient Moving Vendor
Hiring an incompetent moving vendor can lead to:
- Floor, wall, and fixture damage.
- Organization issues due to the lack of a proper labeling system.
- Low stocks of moving supplies.
- The inability to deliver on a tight deadline.
Choose InterWork Office Solutions for Your Office Move
Avoid these common mistakes in an office move by working with InterWork, a corporate moving specialist. We have managed thousands of corporate relocations and office transitions across the U.S. and Canada. Contact us today for a custom quote.
Careful Planning Makes All the Difference
Avoiding these common mistakes can help protect your timeline, budget, and workspace functionality. With the right planning and experienced partners, businesses can approach an office move with greater confidence and control.
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.
